This is a question most families of the bride and groom may be asking themselves! There is no hard and fast rule for selecting and hiring a good Wedding Planner. Various families take this decision at various times and sure to say, it will have an effect – good and bad – on the planning and conduct of the event. The best rule to narrow down on the best answer as to when to hire a Wedding Planner will be – right after you have decided on getting married. In many cases, Wedding Planning commences as soon as the alliance is fixed and the betrothal is planned. Today betrothal or ‘nischayam’ itself is a big function and involves a lot of ceremonies, invitations, catering, entertainment, photo and video sessions and more. It almost seems like a mini-wedding!
When you have a good Wedding Planner with you all through the process, the entire planning and execution become easier and streamlined. Otherwise, there are those who think that they can handle all the aspects themselves and end up spending a lot of time, effort and work on conducting the event hat brings not so happy results. The simple rule is that you should leave these complicated tasks to the experts who have years of experience in the field and know the ins-and-outs of the tasks.
Issues arising from delayed decisions
There are families that delay the decision for selecting the best Wedding Planner. Sometimes it is imagined that if such professionals are brought in only at the last minute, the expenses would be lesser. Shortening the time for planning, discussions and execution will only complicate the issues and lead to an escalation of costs. The Wedding Planner will then have to do everything the last minute and everything will seem like an emergency.
With enough time and budget, a good Wedding Planner like Unicorn Wedding Planners based in Kochi can do wonders! They can take all your worries and cares with regard to the conduct of the wedding from you and make everything so smooth and streamlined that everything becomes totally tension-free. While those who think that spending that extra money on Wedding Planner is not necessary should be ready for facing shortcomings, failures and confusion, not to speak of a huge loss of money and face.
Takes away the worries
Having a good Wedding Planner working for you actually saves money. They have regular contacts and contracts with the wedding halls, service providers and caterers with whom they can arrive at the best prices based on the clout and the regular business they bring them.
Wedding Planners are the people with whom you have a single-point contact. You don’t have to deal with every aspect of the wedding event. They will take care of all the negotiations, payments and delivery to satisfaction from a host of service providers. If any of the service providers fail to act or are not up to the mark, the Wedding Planner will always have a back-up plan and other service providers they can fall back on.
They know how to budget
Good Wedding Planners know how to budget the wedding from A to Z. They know the places where you should not be stingy in spending and the places where you can hold back the purse strings. The impact and effect of a mega-event should never be constrained but there are little tricks where the costs can be cut. Instead of hiring a whole bunch of cars for ferrying guests and family, you could perhaps think of a mini-bus and it will seem like a picnic for the guests. You can hire a few cars and keep a few as stand-by while utilizing the extra cars owned by the family members themselves for some of the tasks.
Stretch the Budget
A good Wedding Planner stretches the budget and puts it into good use. They know what will have a great impact and what aspects can be held back a bit. Will it be a good idea to hire a reputed singer and orchestra for the event or hiring an equally good singer and band for less than half the cost, is a decision that can be jointly made with the family. Because the guests are not here for the entertainment show but for the main event, the wedding. How to design the menu choices so that everyone enjoys the food and yet the overall costs remain less than the provisioned budget is a trick that comes from experience.
Wedding Planners have a reputation to keep
Every Wedding Planner wants each event to be their best ever. Their future business rides on how good your event was. Most businesses come to them from word-of-mouth. People who have been to a wedding that they felt to be good pass on this information and the next time another wedding is planned, your name comes up for consideration. So, every Wedding Planner fights hard to ensure that your event is conducted exceptionally well. The Wedding Planner is focused on your event and gives it their whole attention. It is a special day not only for the bride and groom and all those who love them, it is an eventful moment for the Wedding Planner too.
Anticipation is the key
Wedding Planners are the ones who anticipate the rains. They are the ones who can overcome the issues arising from a sudden political strike – or what is called a bandh – and make arrangements to transport your guests. They are the people who anticipate the rains and keep the umbrellas and quick-to-come-up shamianas ready. They are the ones who can find quick replacements for the “poojari” who called in sick, find a new set of flower garlands to replace the ones that got spoilt during transit and much more. All the last-minute details are covered because the Wedding Planner knows, however much anyone says otherwise, a wedding is a stressful and emotionally charged event for the bride, the bridegroom and their parents. As the wedding day comes near, the more assured and comforted the main players have to be made. This happens when the Wedding Planner does their job well.
Working with the Wedding Planner means that your clothes are steamed and ready on your wedding day. It means your flowers are ready. It means that the make-up is planned and done professionally. It means all the guests are ushered in graciously… it means a whole lot of things. A Wedding Planner is like a conductor of a grand orchestra, managing every aspect at the right time. And while the wedding is happening, the planner is already ahead with the events of the evening and the reception, the post-wedding party and overseeing the honeymoon plans.
The Hiring Process
Maybe you think that you can conduct a wedding without the need for outside help. Maybe you have experience in conducting events yourself. Maybe you are a financial whiz-kid with spreadsheets and budget planning software. But events are all about people and the coordination of various segments of people. You have to deal with ordinary workers to prepare the ground, layout the tables. You need to discuss menu and food choices with caterers, create and erect backdrops and do much more. In the end, it will all seem backbreaking and painful. Let a good Wedding Planner do it all for you. You can call a few for discussion and hire those that you feel comfortable with. With some Wedding Planners like Unicorn, you can build an instant rapport and discuss your concepts and ideas immediately.